Composition were nothing short of brilliant in all facets of their conference organisation, from early planning, responsive communication, sound budget development and management through to their creative marking, registration management and onsite management. After 28 years of conferences our national organisation accepted that this was the best conference ever and not only lifted the conference experience bar, but also had a very real and lasting impact not our organisations.
Business Operations Manager, Rātā Foundation
Trust Waikato was the host of The Combined Community Trusts 2018 Conference, which was held 01 – 03 May 2018, at Claudelands, Hamilton.
We engaged Composition, as our conference organiser, as they came highly recommended from Rata Foundation, who were the host trust of the 2016 conference.
Naturally being based in Hamilton, we initially had some concerns that our conference organiser wasn’t in the same city as us but these concerns were quickly allayed once we started working with Composition. Regular meetings via teleconference, Zoom and in person in Hamilton were easily conducted and all actions were followed up quickly and efficiently, with easy communication over email and phone.
The conference was held over a very busy time for us at Trust Waikato, with a new grants system being implemented, a new building being constructed and the Trust rebranding. This meant it was critical our team were involved when they needed to be, but the details were taken care of by Composition.
The conference logo was designed, and replicated in the conference dedicated website, print and promotional collateral, including the conference app, were all managed by Composition, to ensure the same constant messaging and look and feel.
We had over 200 delegates, starting with a powhiri and hangi at Turangawaewae Marae, about twenty minutes’ drive from central Hamilton. This required the co-ordination of delegates onto buses, handing out waiata songsheets, and packed catering bags (with the dietary requirements taken care of). This was followed by two days of plenary and concurrent sessions, with a variety of presenters. Onsite,
Composition managed the speakers, sponsors, venue, suppliers and delegate interactions, ensuring any relevant issues were brought to our attention, only when required.
As with any conference, one of the highlights was the social element, and The Combined Community Trust is no exception. We had a ‘Back to the 80’s’ theme conference dinner, celebrating the formation of community trusts 30 years ago.
Composition co-ordinated and arranged the caterers, theming, entertainment, venue, for a wonderful night that will be talked about for many years.
We valued Composition devising unique solutions for us, such as branded writing pads, lolly jars, which were more cost effective than using the venue’s pads and pens, and the hiring of items to soften the stage. They effectively built a relationship with our keynote speakers, prior to them arriving onsite, and made them feel welcome. Composition ensured their dietary requirements were taken care of and a special gift delivered to them.
Our conference is a closed conference, only those who are involved with trusts may attend, but it’s vital the correct information is conveyed to all the personnel and board members within each trust, and Composition placed together a plan, which outlined what information was going to be distributed, when and how.
We would highly recommend Composition, to anyone wishing to have a professional conference organiser.
Communications Manager, Trust Waikato
I just wanted to send a huge thank-you for your work around the Combined Community Trusts Conference held with us last week. I truly mean it when we say you were an absolute pleasure to work with, felt not only by myself, Melissa and Leanne, but our wider team on the ground! Thanks for your passion and dedication to running such a seamless and successful event, the fun and laughter you exuberate along the way is so refreshing.
Business Development Executive, Claudelands, Hamilton
On behalf of the New Zealand College of Midwives, Composition has been our conference organising company for four of our Joan Donley Biennial Research Forums and three of our Biennial National Conferences.
Joan Donley Biennial Research Forum is held in the alternate year to our national conference, and is a smaller forum, with usually 300 delegates over a two-day period with no exhibition or sponsorship, and a dinner as the only social function. The forum is held in the regional centres of New Zealand.
Our national conference is a large conference, held over 2 – 3 days, with over 600 delegates and 40 exhibitors and a complex programme, usually comprising of international keynote speakers, New Zealand speakers, up to six panel discussions (all with various session chairs and speakers) and concurrent sessions. The concurrent sessions are managed via a Call for Abstracts process, and the Programme Committee being formed to review the submissions and Composition managing the process with the authors from then on.
All our conferences have a regional organising committee and cultural component, woven throughout the programme.
Our 2016 national conference was held at SkyCity Auckland and this year’s conference is to be held at the Energy Events Centre in Rotorua.
As a professional organisation, the New Zealand College of Midwives has a Code of Ethics and advertising guidelines which restrict the range of advertisers and sponsors that we can work with, it is essential for our conference partner, to understand this, when looking at enquiries for sponsorship and exhibition.
We have developed a very strong relationship with Composition over the eight years that we have been working with them. The services that they provide are prompt, efficient and without fault. We attribute the success of our conferences and research forms in many ways to the exceptional organisational skills, experience and knowledge that they bring to the process.
Over and above the outstanding services that Composition provide, in planning and executing the conference, we have found their approach to working with us has been one of their key strengths. As a membership organisation New Zealand College of Midwives has a strong interest ensuring that our conference and research forums reflect the values of our organisation, and our member’s needs. We therefore require a close working relationship with our conference organisers as the many decision points that occur during the conference planning process necessitate a collaborative approach and shared decision making.
Composition’s approach has enabled us to develop a highly trusting relationship with them. This strong relationship in turn, enables the complex process of organising a large conference to go as smoothly as it possibly could.
We have not hesitation in highly recommending Composition to manage our conference, or to any organisation looking for a professional conference organiser.
Please feel free to contact me for any further information.
Conference Liaison, New Zealand College of Midwives